Branch Secretary: Summary of Duties
- Ensuring meetings are effectively organised and minuted.
- Liaising with the Chair to plan meetings.
- Receiving agenda items from committee members.
- Circulating agendas and reports.
- Circulating approved minutes.
- Checking that agreed actions are carried out.
- Maintaining effective records and administration.
- Filing minutes and reports.
- Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.
- Keeping a record of the organisation's activities.
- Keeping a diary of future activities.
- Upholding legal requirements.
- Acting as custodian of the organisation's governing documents.
- Checking quorum is present at meetings.
- Ensuring elections are in line with stipulated procedures.
- Ensuring organisation's activities are in line with its objectives.
- Ensuring company law requirements are met.
- Liaise with Membership Secretary and other committee members as required.
- Keeping a record of members' contact details, the original fee if paid to branch and any donations they have made.
