Branch Secretary: Summary of Duties

  • Ensuring meetings are effectively organised and minuted.
  • Liaising with the Chair to plan meetings.
  • Receiving agenda items from committee members.
  • Circulating agendas and reports.
  • Circulating approved minutes.
  • Checking that agreed actions are carried out.
  • Maintaining effective records and administration.
  • Filing minutes and reports.
  • Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.
  • Keeping a record of the organisation's activities.
  • Keeping a diary of future activities.
  • Upholding legal requirements.
  • Acting as custodian of the organisation's governing documents.
  • Checking quorum is present at meetings.
  • Ensuring elections are in line with stipulated procedures.
  • Ensuring organisation's activities are in line with its objectives.
  • Ensuring company law requirements are met.
  • Liaise with Membership Secretary and other committee members as required.
  • Keeping a record of members' contact details, the original fee if paid to branch and any donations they have made.
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